Tag Archives: Construction Scheduler

Time Management Tips that Actually Work

Business-owners are always on the lookout for hacks on how  to reach bigger sales and exceed expectations. But the truth is, most of it will boil down to how well you manage your time. This is especially true for us builders. So today, let’s brush up on how to best manage our limited, and ever-so-valuable time.

Here are 7 simple tricks that will actually give tremendous impact on both your work and personal life.

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1. Record your activities for a week

For one week, record all of your activities, thoughts, and discussions. Do this religiously so you can have sufficient data to analyze. This activity will help you to find patterns and see exactly where your precious time is going. When are you most productive? How much time are you spending on doing actual work? Which activities should you be spending less time on?

2. Allot a designated time for activities that are important to your success

For example, if some quiet alone time is when you tend to have your best ideas, then set an appointment with yourself and assign a schedule to it. Treat it like a high-priority meeting. The same goes for conversations, or some book-reading time. You have to identify these seemingly mundane, yet highly important activities.

3. Dedicate 50% of your time to “real” work

Make sure that at least 50% of your time is dedicated and spent on the activities that produce the most results. Again, it’s all about setting a plan and being dedicated to it. Assigning a specific number to it will help you to imagine your goal and make it concrete.

4. Schedule interruptions

To avoid burnout, schedule time for interruptions too. For example, after 1 hour of serious work, allot 10 minutes for a short social media or coffee break. You can also allot time for phone calls or text messages.

5. Start your day right

First impressions usually last. The same goes for your day. It pays to start it on solid footing. You can do this by dedicating the first 30 minutes of your waking day to planning. What is your agenda for the day? What are your priorities today? Where are you supposed to be? Who are you supposed to be meeting with? Use your first waking moments to get some clarity and direction.

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6. Learn to say NO

Interruptions are all around us. So if you really want to get things done, you have to learn when to say NO. Block out social media if you’re on “work mode”.  All of those notifications can drive anyone crazy. Just because your phone is lighting up, doesn’t mean that there’s an urgent response needed. Don’t be so quick to answer every single call and text. You don’t have to be online for instant messaging apps 24×7.  Instead, allot some time at the end of your day for replying to all non-important messages. You can talk about weekend golf plans later.

7. You can’t do everything yourself

No matter how much we try, it’s impossible to get everything done by yourself. You have to delegate tasks because it’s necessary for scaling. Much like in basketball, in order to get a championship trophy, you must work as a team.

And as builders, we usually want to have as many projects as we can at any given time. This means managing several people, and organizing hundreds of tasks for each build. You won’t be able to do it alone. The success of your projects will depend on how well you can organize your timelines, tasks, and people.

This is where SAM comes in. SAM- the Superintendent’s Automated Manager is the go-to scheduler of professional builders in the US. Using SAM, you can say goodbye to messy paper and pen schedules, and go completely digital. Get schedule reports in one click. Update tasks and have everyone up to speed instantly. You can also synchronize it with your existing software. Don’t make your job harder than it has to be. Check out SAM today and test it out for FREE.

Why Construction Fails to Keep Up with Other Industries

We’ve seen industries jump leaps and bounds in terms of profit, scale and growth. However, the construction industry seems to be on a slower progress compared to others. Why is that? Why are we lagging behind? Let’s dive in. Apart from labor shortages, increasing regulations and problems in lot availability, there is one issue that leaves the entire construction industry behind the dust of other fast-growing industries. That issue is productivity. 

In an interview with Fortune magazine, Brendan Bechtel, President and COO of global construction giant Bechtel, said that “stagnant productivity levels in construction” are one of the things that haunt him at night. According to a recent World Economic Forum study, productivity gains in the construction industry have been “meager” when compared with the advancements of other industries in the last 50 years. The study further states that the lack of significant productivity advancements is costing the industry billions of dollars each year.

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The study said that reducing construction costs by even just 1% through productivity improvements would save the construction industry approximately $100 billion each year. That’s a serious amount of cash! However, the study also pointed out that another challenge in productivity is the “fractured” aspects of construction. It said that these fractured and segmented operational processes would in fact, negate whatever benefits would be brought about by new technological advancements.

The Lack of Collaboration and Cooperative Efforts

Experts say that one of the key reasons on why productivity in construction is declining, is the inherently combative nature of construction today. The functions and goals of architects, engineers and contractors often clash, and most of the time, they are separate entities that don’t work with each other right at the get-go. For example, your house will be designed by your chosen architect, checked by a different engineer, built by a separate company- which often has people that they just contracted as well. All of these individuals have to claw their way into getting heard, and for their ideas not to get junked. Instead of a smooth relationship, what you have are adversaries that try to out-win each other. It’s a highly individualistic environment. It’s a system that is not at all designed for effectiveness nor efficiency. Collaboration is forced when it should be the norm.

Intimidated by Technology

Another hurdle to work efficiency is the aversion of construction veterans to technology. A lot of seasoned professionals (Construction Managers, Site Inspectors, Supervisors, etc.) are not proficient in using desktops, laptops, mobile tablets, and smartphones. These are the people with the most impact to project efficiency. The ones who are directly out in the field.
It’s a known fact that a lot of the advancements in productivity these days are brought about by new technology, whether it be for communication, collaboration, or documentation. But unfortunately, what we have is an industry that is slow to change, slow to trust, and slow to adapt. And if your critical personnel are not up to date, and hesitant to changing how things get done, you can expect that growth and speed will indeed be stunted.

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Get Comfortable, Get Mobile

The time for easing your way into technology has passed. What the industry needs is to radically integrate tech into your everyday processes. Have a serious talk with your key people and educate them about how construction programs, mobile apps, and even social media can make their jobs easier. Let them see how it would lessen their headaches and speed up their build-times. We can’t stay dinosaurs in the information age. In order for construction to keep up, we have to shake things up.


Start today! Click here to learn about how SAM- the Superintendent’s Automated Manager can make mobile collaboration and task management much easier. There’s nothing to lose, and plenty to gain!